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Every business formed in Delaware, whether a corporation or an LLC, is legally bound to the name used in its formation documents. However, many entities prefer to operate under a different commercial name. This is known as a Doing Business As (DBA) or trade name, and it allows companies to present themselves under branding that may differ from their legal name. While DBAs don’t create a separate legal entity, they are crucial for compliance, marketing, and operational clarity.
Until recently, Delaware required companies to register these trade names with the counties where they operated. This system led to fragmentation, inconsistency, and administrative burdens. As of June 2025, this is about to change, with significant implications.
What’s Changing in the Delaware Trade Name Registration Process?
Starting 2nd of June 2025, the state will enforce a statewide, online-only registration system for all DBAs. The Delaware Division of Revenue will oversee all filings, and county-level registrations will be permanently expired on that date. All businesses with an existing DBA must complete a mandatory re-registration, or risk losing their trade name.
The new system removes the need for notarisation, further streamlining the application. However, it also introduces an important constraint: all trade names will be available on a first-come, first-served basis. Even if a name was previously registered at the county level, there is no guarantee it will still be available under the state system.
What Are the Requirements for Registering a Trade Name Now?
Businesses must ensure they meet the following requirements before registering or re-registering a DBA:
- Hold either a Delaware business license or a special trade name license.
- Provide a valid certificate of good standing.
- Appoint a Delaware-registered agent.
The special trade name license, introduced in this reform, is especially relevant to out-of-state entities. For a $25 fee, it allows companies that do not transact business in Delaware to register a trade name without triggering income or gross receipts tax obligations.
What Happens to Existing Registrations?
All DBAs registered at the county level will expire on 2nd of June 2025. Businesses must re-register their names through the new portal by 1st of August 2025. During this transition period, no registration fee will be charged, but the process must still be completed in full. If companies do not act by this deadline, their trade name becomes publicly available, and any business may register it.
Each DBA will remain active as long as the associated license remains in good standing. If the license lapses for three consecutive years, the trade name will automatically expire and become available to others.
Why These Updates Are Crucial for Long-Term Operations
The modernisation of the DBA registration process supports transparency, data accuracy, and tax compliance. A business that fails to register, or that unknowingly loses rights to a name, may face complications in banking, licensing, marketing, or legal filings.
For companies with established branding or multiple subsidiaries, maintaining control over DBAs is essential. This reform offers improved administrative efficiency but introduces stricter discipline in registration practices.
How Can Businesses Prepare and Respond Effectively?
To navigate the new system without disruption, companies should:
- Review all existing DBAs currently in use.
- Verify licensing status and obtain a certificate of good standing.
- Secure a registered agent with authority in Delaware.
- Log in early to the One Stop portal when the system opens in June.
- Re-register promptly to avoid loss of trade name.
These steps ensure continuity and protect existing business identities.
Why the Timing and Accuracy Matter More Than Ever
With names now allocated on a first-come basis, timing is critical. Businesses should not delay re-registration or assume that past usage secures future rights. In a digital-first system, data accuracy and responsiveness are key to avoiding administrative setbacks or unnecessary rebranding.
Need Help Navigating the Delaware Trade Name Reform?
These updates demand more than awareness, they require coordination, swift action, and full documentation. For businesses managing multiple entities, operating nationally, or relying on trusted trade names, a structured approach is essential. Klea helps legal, tax, and compliance teams keep control of regulatory changes across jurisdictions. From re-registration of trade names to managing central records and licensing documentation, Klea ensures a smooth transition and long-term compliance.
For more insights into processes in other jurisdictions, explore our article, CAEN Rev.3 in Romania: How and When to update your Company’s Activity Codes.
Legal Disclaimer
The information provided on Klea’s website is made available “as is” for informational purposes only. Klea does not provide legal, tax, or financial advice and is not responsible for any actions taken or not taken based on the content found on this website. In no event shall Klea be liable for any loss or damages arising from reliance on the information contained herein.
For specific legal or compliance support tailored to your business needs, please contact Klea directly. Our team provides personalized guidance and expert solutions. Any reliance on general content without direct consultation does not establish any legal responsibility or liability on Klea’s part.