Klea Collaborate: Legal entity management of the future

This brand new solution, developed as a result of years of process mapping, allows you to activate your data and collaborate with teams, lawyers, auditors, JV partners from within your secure database.

We’re happy to tell you more about Klea Collaborate.

Klea Collaborate: Team up with your partners

Klea is a SaaS solution streamlining your legal entity management worldwide. Our latest addition - Klea Collaborate –offers benefits for both law firms and law and finance departments:

• Companies who want to use a smart entity management tool can now securely collaborate effectively with their own service providers through our dedicated country workflows.
• Service providers, law firms and corporate secretarial service providers can now more effectively manage their client portfolio and offer a new and innovative service delivery experience to their clients.

Customers of Klea Collaborate don’t need to build workflows. We have already done this for you, using our unique know how on country and company processes. Perfect for both larger companies and service providers like law firms, trust companies and corporate secretarial service providers that wish to boost their efficiency and increase their ROI.

What tools are included in Klea Collaborate?

Customers using Klea Collaborate can rely on all the solutions available in our full suite. They get access to among others the following features and tools:

Compliance agenda
Visualise upcoming compliance events, manage scheduled meetings or agenda items and create efficiency in your compliance events with direct links to companies and officers.

Automated notifications
Manage your notifications in a flexible way. You can choose whether every step in Klea is notified to you or only get the notifications you need - as simple as that!

Integrated E-signature solutions
Send out documents for e-signature directly from Klea, follow up and receive them right back in Klea. These documents are signed and saved automatically for you.

Company key information sheets
100% of your key company data is available to you - 24/7, Wherever, whenever. All key company data can be audited and shared securely in a matter of seconds.

Document search and tagging
Safely and securely upload and share company key documents, contracts, data and information. Includes unlimited document versioning.

Document restrictions
Restrict access to companies, documents, information. Ultra flexible.

Private document vault
Use the share button in your private document vault to share documents with external parties or not. Switch on. Switch off. Easy, right?

Group chart
Explore more: exportable flexible group charts (top-down, left-right), corporate information sheets, relationships, UBO cascades and auditing, …

Automated workflows for key processes worldwide
Access preconfigured smart workflows managing various corporate entity processes such as officer changes, annual general meetings, powers of attorneys, and much more through Klea. Klea knows the documents you need, who needs to upload supporting information and the steps required to effect. Just sit back and let Klea help you manage these tasks for you.

Includes also the option to use dedicated business rules engines for officer change pre-approvals and dividend approvals.

Real-time budget reporting
Unlock the powerful budget tracing capabilities included in Klea Collaborate. Know exactly what is spent, where it is spent and on what. Klea provides you with full transparency on budgets.

Integrated quality reporting
Allow users to quickly escalate and resolve quality issues through our dedicated quality reporting flow.

Dynamic task management
Use Klea’s preconfigured task management or select yourself who needs to do what. Re-assign tasks flexibly or report on workload and task allocation. Ensure your team can easily take over one one team member is temporarily unavailable. No need to share inboxes anymore, everything is on Klea. Simply shift tasks and off you go.

Process reporting & collaboration
Report live on ongoing processes. Provide live updates on ongoing processes, task progress reports and use our integrated encrypted secure messaging to share sensitive information.

Secure shareholder and board meeting portals
Share access with shareholders and board members to your secure shareholder and board meeting vaults, sharing agenda items, delays, draft minutes, signed documentation and lots more.

Integrated secure messaging
Klea comes with a fully integrated secure messaging system, allowing users to securely exchange encrypted messages within Klea, ensuring sensitive and confidential information remains secure and confidential.

Integrated lawyer or client collaboration portal
Collaborate together with partner firms, international colleagues, your own lawyers or service providers, your clients, notaries. Klea allows you to manage external users and their access on company or document level, managing or viewing rights. Ultimate flexibility, answering to your everyday need to exchange information in a secure manner.

The technical aspects of Klea Collaborate

Klea Collaborate offers the full potential of the entire Klea suite. This way, you don't have to worry about technical limitations or outdated software.

Flexible access management
View only, edit, manage, ... on company level or on document level. Discover our ultra flexible user management.

ISO 27001 Certified Backbone
Our solution is built on Mendix, a platform which comes with full ISO certification. The only one in the market.

End-to-end encrypted data
All your data on Klea is end-to-end encrypted. Safe and secure. Stop sharing sensitive documents via email, but share them through Klea.

GDPR compliance
Klea abides by the key principles of the GDPR.

Cloud-based
Klea is fully cloud based. This means you can access the power of Klea wherever, whenever.

Single sign-on capability
Ready, set, go! Activate your single sign on with Klea.

API available
We have an API available for easy connections with other key tools and databases you already have in place.

How are Klea Collaborate users supported?

Klea Collaborate users receive more than just the standard technical support. They can also count on our support for:

• Project management for larger projects such as
  • Implementation of dedicated powers of attorney
  • Implementation of large scale officer change projects
• Obtaining company extract, legislations and notarizations

Get to know Klea

Klea - the acronym for Knowledgeable Legal Entity Automation - helps legal organizations and departments digitize workflows and repetitive legal work. Our cloud platform, which links business data to automated workflows, is today used in over seventy countries worldwide.

Our entire SaaS suite offers quite a number of benefits to customers:

• Klea helps your organization to save 65% internal time on legal documents*.
• Klea users save up to 35% of budget on legal documents*.
• A time-saving and all-in-one reporting solution for corporates

Let Klea do the work for you!

(*Tested on the basis of preagreed KPI’s on the basis of actual client work, measuring difference in time spent and budget spent before and after using and implementing Klea).